Vehicle Use

Information

Policies

         

        Every operator of a motor pool vehicle is responsible for understanding and adhering to ALL policies. Use of motor pool vehicles is a privilege that can be revoked.

         
        Policy
        Use Authorization
        Requirements of Operator
        Responsibilities of Operator
        Cancellations
        Picking Up Vehicles
        Returning Vehicles
        Road Repairs
        Accident Reporting
        Insurance
         
        Use Authorization
         

         

        Only authorized LSU AgCenter faculty, staff and students may operate a motor pool vehicle.  Authorized drivers are those who have completed the Driver Safety Program and have had their driver's record checked. The vehicle may be used only for LSU AgCenter business.  No one, other than faculty, staff and students on business or course work, may ride in LSU AgCenter vehicles unless special paperwork is submitted in advance.

         

        Additional Guidelines:

        1. Reservation made through the Fleet Commander online system more than 24 hours in advance of trip will only be allowed for users carrying out an Extension Service Function.
        2. Any other LSU AgCenter NON-EXTENSION SERVICE users may reserve vehicles within 24 hours of the requested use date and will be approved upon availability.

        The Extension Fleet is designated for use to conduct Regional and State Extension functions.  Any other use including PARISH USE would need approval by LSU AgCenter administration prior to the reservation being requested.  Request should be submitted to [email protected] for routing and approvals.

         

         

         

         

         

        For Non-AgCenter Personnel riding in a state vehicle:

        A request must be submitted in writing to the office of Mr. Dwayne Nunez, Livestock Show Office (fax 225-578-4104).  Once approval has been given, a Hold Harmless Agreement must be signed for each non-AgCenter person riding in the vehicle.

         

          
         Use of any type of tobacco product is strictly prohibited in all motor pool vehicles.
        Requirements of Operator
         All drivers of motor pool vehicles must possess a valid U.S. driver's license.
        Responsibilities of Operator
         The operator of the vehicle has, but is not limited to, the following responsibilities:
        • Safe operation and security of the vehicle until it has been returned to the Motor Pool.
        • Safety belts are to be worn by all occupants of the vehicle at all times the vehicle is in motion. The driver is responsible for ensuring that all occupants comply with this requirement!
        • Drivers are required to report any and all mechanical defects upon return of the vehicle. 
        • Drivers are responsible for payment of any violations received while driving the vehicle.
        • All users, must refuel the vehicle using the provided US bank car upon return.   Failure to complete this task will result in a $100 fee payable by the user’s department/unit. 
        • All vehicles must be returned the  condition in which it was taken.  Any vehicles returned that require excessive cleaning in order to make available to the next user will be charged a $100 fee payable by the user’s department/unit.
        • Any Vehicle that is damaged through the negligence of the user will be required to reimburse the Extension Fleet budget for repairs.  In the case of body work there is a $1000 deductible.
        • Failure to comply with any of these may result in suspension of user from the use of fleet vehicles until the matter is resolved.
        Cancellations
         

        Reservations should be cancelled at least 24 hours in advance.

        Cancellations can be made via the Motor Pool web site or by phone to the Livestock Show Office (225-578-2255). 

        Picking Up Vehicles
         Keys can be picked up in 110 Livestock Show Office. 
        Returning Vehicles
         Contact the motor pool office if returning the vehicle on time is a problem.
         The returned vehicle should be free of trash or excessive debris. A $100 cleanup fee may be assessed if the vehicle is not cleaned out.
         

        Please make sure vehicle is locked and all lights are turned off. Return keys to 110 Livestock Show Office.

        If returning after hours, please lock the clipboard in the vehicle and return keys to the Key Box located under the barn by the door to the Livestock Show Office.

        Road Repairs
         Vehicles which develop mechanical problems while in the local area should be returned for replacement. In the event that it would be impractical to operate the vehicle, the Motor Pool should be contacted for assistance. While the Motor Pool strives to maintain its fleet of vehicles in the best possible condition, breakdowns do occur. The Motor Pool will make every effort to assist the customer during any breakdown situation to minimize loss time and inconvenience. 
         

        If a motor pool vehicle has a mechanical breakdown while on the road, please contact the Motor Pool Office:

        Phone:  225-578-2255

        E-mail: [email protected]

         

         

          
        Accident Reporting
         In the event of a vehicular accident, the driver will stop at once, give reasonable first aid to those injured, and will call the police. All information related to the accident and all drivers involved will be written down at the scene. All accidents, no matter how minor, will be reported as soon as possible to the Motor Pool office. An Accident Report must be completed. Accident Report forms are available at the Motor Pool office.
        • When conditions and/or regulations permit, move to the shoulder or side of the roadway to prevent further damage or hazards. If conditions or regulations do not permit moving the vehicle, contact the local authorities immediately.
        • You must contact the local authorities and complete an accident report. Advise authorities if medical assistance is needed.
        • Obtain the names and addresses of witnesses.
        • Report accident to Motor Pool office as soon as possible. You may leave a voicemail after normal business hours.
        • You must fill out an accident report (Form DA 2041).  This report needs to be faxed or e-mailed as soon as possible to Ronda Spencer, Administrative Office.  Her e-mail address is [email protected] and her fax number is (225) 578-4225.
        Insurance
         All LSU AgCenter Motor Pool vehicles are insured under a State University insurance policy. This insurance covers damage to motor pool vehicles, liability for damage to other vehicles and property, and bodily injury to others from official use of a motor pool vehicle.  
          
         

        The driver is personally responsible for all costs or damages for personal, illegal, or unauthorized use of LSU AgCenter Motor Pool vehicles.

        All trip insurance for student or non-university passengers is the responsibility of the department renting the vehicle.